Best Practice: How to Consolidate Complex ERP Landscapes

SNP Experts
| 5 min read

It is not only since the the beginning of the pandemic that IT modernization is a highly relevant corporate issue – a fact that has also been recognized by British Petrol (BP). The international energy company is planning an extensive transformation: Digital processes are to be embedded throughout the company and systems and data are to be streamlined in order to make business processes more intelligent and to prepare for the future on the whole. Together with the SNP migration experts, the first stage of the transformation journey was successfully mastered and one of BP's local IT systems in Southeast Asia was transferred to the global IT landscape.

 

In order to simplify its own historically grown SAP landscape and thus come closer to one of the main goals of its IT modernization strategy, the energy group BP, with branches on five continents, planned an initiating project: The previously locally located IT system of the Indonesia site for petrochemicals, known as AMI, was to be integrated into the global SAP ERP system for this business unit. In that context, existing infrastructures, databases and applications were to be adapted.

 

Outdated system: The impetus for sustainable action

The AMI system had been created in 2013 as a result of a joint venture on site in Indonesia and had not previously been integrated into the rest of BP's SAP landscape. Rather, it was run by the local BP Petrochemicals team (BPPI). When staff identified "end-of-service" risks to the system in 2016, meaning that the end of maintenance and therefore support was imminent, contingency planning had to be initiated. As the aging system was hosted locally on Windows 2003 and Oracle 10 and supported by only a minimum of staff, a long-term and sustainable plan was required.

To implement the core project, the choice fell on SNP's industry-leading transformation software, which has already been used by thousands of other large companies and corporations to implement digital transformation processes. In close exchange with the experienced consultants and on the basis of data-based forecasts, the customized roadmap for the migration project was quickly defined.

 

Transformation software ensures simplified IT carve-out and merge

Automated software was used to simplify and accelerate the carve-out of the entire AMI application data set and integrate it into the global PRC system. The pre-built content of the SAP data model within the software solution enabled a comprehensive design of the new system and a quick extract of all master and transactional data, including the complete history. This allowed the migration team to handle even the complex requirement to consolidate existing financial data into a single controlling area.

 

Accelerated data migration with minimal system downtime

The powerful transformation software - more specifically, components included for customizing, number range analysis and foreign key checking - enabled SNP consultants to understand existing system and application conflicts between the source and target environments and resolve them through data transformation during system availability. This ensured that the merging of the Indonesian data into the target environment was error-free as well as it did not impact the business already running in China.

Particularly for international corporations such as BP, the time zones in which employees work around the world should always be taken into account, and possible downtime of systems or ongoing operations in the course of data migration should be minimized in order to avoid unnecessary costs.

 

Project completed on schedule despite network problems

It is true that network problems occured between the local system in Indonesia and the central system during the go-live. However, a time delay could be avoided because the import of the data was accelerated with the transformation software. As a result, the consulting team was able to provide the system as planned and within the specified, severely limited downtime. For BP, the project implementation has resulted in a whole range of business benefits:

  • The business of the Indonesian BP Petrochemicals team (BPPI) is managed in a new system - all existing "end-of-life" risks have been addressed or eliminated.
  • Standardized and centralized data allows Indonesian staff to report more efficiently to global Petrochemicals as well as downstream divisions.
  • The local site (BPPI) can now use all functions that had not been available before.

 

Digital transformation continues

The successful migration project marked the first milestone in BP's transformation journey. "SNP demonstrated both professionalism and commitment in bringing the systems together," says Ian Stubbings, Platform Engineering Lead, IT&S, BP plc. "Therefore, to realize our future strategy in terms of SAP instances, we are already working together on further projects in the context of carve-outs or migrations to SAP S/4HANA."

 

Advantages of the transformation approach at a glance

  • Complete migration of all current and historical business data to the operational production system
  • No need to update the Indonesian system before migrating to the target system
  • Comprehensive data integrity and no technical conflicts in the target system thanks to intelligent transformation software
  • High-speed transformation and automated consolidation of controlling areas
  • Minimal downtime during cut-over despite existing network problems between the local system and the central system

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